Specializing in social marketing and business communications training

10 ways to build rapport with people

3 vasesBuilding rapport and engaging with people-whether it’s in person or online—takes practice. Much of it is based on intuition. It’s about creating a bond, link, connection, and understanding. 

The goal is to connect with others and get them thinking, feeling, reacting, and involved. It doesn’t matter if you’re in sales, own a business, or work for someone else. Rapport building is an art and skill in communication that’s used daily in all of our relationships.

Here are 10 tips to help you get in sync with others and build rapport:

1. Be approachable. In person, carry yourself in such a way that is easy-going, friendly, and confident.  When you’re online, have a welcoming and intriguing profile. Use an avatar of your smiling face :)

2. Ask good questions. People love to talk about themselves. Asking questions and paying attention to the answers helps you learn more about the other person and shows that you have a genuine interest in them. The key is in your follow-up. This is how they’ll know you are truly catching their details.

3. Use their name. In person, the sweetest sound to anyone is the sound of their own name. Sprinkle it into a conversation. Online, using Twitter as an example, if the person’s name is not in their handle, click on their profile and get their name. It will take only a few seconds but sends that wonderful message of, “I care; I took the  time to find out.”

4. Understand that you can still have rapport with someone even though you disagree. If you don’t see eye-to-eye, you can be respectful and appreciate differing opinions. Communication and relationships are based on compromise. With both in person and online communication, you don’t have to agree. A simple acknowledgement is usually sufficient—and appreciated.

5. Stay upbeat. No one likes to be around a complaining, negative victim. It’s awfully difficult to connect and engage with people who are leaking poison. Be known for your positive attitude and willingness to help others (yes, even strangers). Remember, easy-going and approachable.

6. Discover the fine art of small talk. This will help in person and online—especially if you feel shy or nervous. Have a few “conversation starters” up your sleeve in case you run into a snag. Always be looking for opportunities that connect you with others—it can be something as basic as liking the same sports team, having the same kind of SUV, or ordering the same lunch. Focus on similarities, not differences.

7. Notice how others handle information. This is especially important in live conversations. It may be at a networking breakfast, on Skype, or a u-Stream video. Does the other person like “the big picture” or do they prefer the fine details? As you speak, feed back information in the size they prefer.

8. Learn communication modalities. If someone is a visual communicator, they will say things like, “Looks good to me” or “I get the picture.” An auditory person will say things like, “ That sounds good to me” or “Listen to this.” Pay attention to the clues the person drops you (in person or online) and follow their modality. It will bring a subliminal sense of comfort to them and instantly builds rapport. These “modality clues” will be evident in your live conversations and in social networking. This is called NLP-Neurolinguistic Programming.

9. Pick up on favorite words and phrases. In a subtle way, intersperse them into your conversation. This will help you bond. It also brings a sense of comfort to the individual you’re speaking with—in person or online.

10. Watch and listen to people. Pay attention to those you admire who seem to easily connect and engage with others, particularly strangers. Whether it’s in person or online, observe the conversations, posts, and Tweets. What works for them? How do they break the ice and bond with others?  How do people respond to them?

Rapport is about making a two-way connection. How do you know that’s happened? You experience a genuine sense of trust and respect with another human being.  You easily engage with them, regardless of how different the two of you may be. You feel like you are listening and being listened to. That’s rapport.

 

Building Rapport in Social Media: Tapping into Neurolinguistic Programming (NLP)

Tall bldgOne of the most exciting discoveries in business communication and psychology in the past 30 years has been the development of a communication and rapport-building tool called Neurolinguistic Programming.

If you’re not familiar with NLP, here’s the quick thumbnail. NLP was developed by Richard Bandler and John Grinder in the 1970s at the University of Santa Cruz in California. At the time, Bandler was studying for his master’s degree in information sciences and mathematics. Grinder was a professor of linguistics (language). The two discussed how some people are able to “get through to difficult people, and others can’t” and NLP was conceived. It examines the relationships between thought, communication, and behavior. One of the basic definitions of NLP that I like to use in my trainings is that it bridges communication gaps.

The core of NLP focuses on positive outcomes, body language and physiology, the words we use to communicate our experiences, and our mental programming. Top business leaders, politicians and athletes around the world use NLP to build trust and influence. They use it as an internal success tool to visualize positive results in advance. It’s fascinating.

OK, so where does Social Media play into this mix? Obviously you can’t read body language with written blog posts, texts, Tweets, LinkedIn group discussions or on Facebook walls. But the clues and cues to help you build relationships online, engage new people, and connect with your industry leaders and ideal clients are literally right in front of your face.

Here’s how it works. NLP focuses on our five senses, or learning modalities. The three main ones for communication are sight, sound, and feel. While we are dominant in one of these areas, there is always an overlap.

  • Visual – Most people are visual communicators. They learn by seeing and reading. They need to actually see how something is done in order to comprehend it. They use expressions like “Take a look at this” and “I get the picture.”
  • Auditory – Others learn by hearing. They can hear something explained once or twice and have full understanding. These are individuals who prefer audio books and are not couch potatoes who spend time with TV and movies. Auditory people tend to use phrases like “That’s music to my ears” and “That sounds good to me.”
  • Kinesthetic – These folks learn best through touch or feel. Artists and creative people are usually kinesthetic. They may say things like “I get the point” and “I feel comfortable with that plan.”

Think about what kind of communicator you are. If you are a visual communicator and have a face-to-face disagreement with a colleague who is auditory, you will clash. It’s as though you are speaking Spanish and he is speaking French. By listening closely, you can identify your colleague’s main modality and begin to use it in your conversation. You’ll soon be on the same page.

The goal of NLP is to bring people together by finding similarities instead of differences. It’s about positive outcomes and bridging communication gaps.

This holds true of the written/typed words in our Social Media activities. Consider these  examples of phrases used online:

“I love this video”

“Google blurs the line…”

“Let’s touch base”

“Quick overview of”

“UN Chief sees corporate profit…”

“Best advice I’ve heard in a while”

“Looks exciting”

“The way it sounds to me…”

If your ideal client Tweets an article link and writes “Best advice I’ve heard in a while”, he has dropped a clue (the word heard) that he may be an auditory learner. Take a quick minute to read his Profile or a blog post to discover more about his communication.  This is called doing your homework. You can then Retweet him and add “Sounds like a solution for marketing pro’s.” You can also try and engage him one-on-one with a similar auditory response. Another option is to send him a link to a podcast or Teleseminar (audio programs) on a related subject. Bringing the conversation off-line is the goal so you can continue to connect with him.

By being aware of other people’s modalities and shifting your communication to match theirs, you will build trust and a connection. People will feel comfortable with you because you are “like” them. In turn, they will “like” you. NLP calls this practice “modeling” or “mirroring.”

Even though Social Media and other technology often has us speaking in tongue or 140 characters, the basic clues of NLP and building rapport are present.

NLP is the subconscious tool of influence. Social Media is the vehicle to drive that influence.