Creating social media storytelling, content, and brand journalism for businesses

7 Symbols of Communication

1 butterfly on lilac bush closeupDear Fellow Humans:

It’s Springtime and with the holidays of Passover and Easter upon us, I offer you my random thoughts on holiday symbolism—and how they connect to our communication and attitudes.  All from a place of kindness.

1. We all have a cross to bear.

2. If you drop one egg (make a mistake), don’t beat yourself up and drop the other 11. Carry on.

3. Give your dreams and goals ample time to rise —not like the unleavened bread.  What’s the rush?

4. When you open the door to welcome Elijah, open the door of your heart as well.

5.  Each of us has the opportunity to rise again.

6.  Just because you wear a bonnet or skullcap doesn’t mean your head is on straight. Be clear in your thinking and values.

7.  If you ask “The Four Questions” to your elders, be sure to stick around for the answers.

Happy Spring, fellow humans.

25 Key Questions to Increase Your Sales

Candy appleSales professionals know that that good questions help to overcome objections, build relationships and close more contracts. That means make more money. It’s often easy to ask other people questions and analyze their answers, challenges and stumbling blocks. 

What about you? It’s time to be brutally honest with yourself. Here are 25 critical questions to help you assess your own communication, sales and success.

1. Why would someone want to buy from me?

2. Why am I special? (Prospects buy from you because they like you first. Trust is second) 

3.  How can I do more to make sure my products and services stand out amid the clutter of the market?  

4. How accessible am I?

5. Can I improve my listening skills?

6. Have I identifed my ideal client/target, and do I know what challenges, issues and concerns they have? 

7.  Do I know what my values are, and do I live by them?

8. Can I network in more places? (you mean, leave my comfort zone?) 

9.  Am I willing to take a risk and explore new talents, skills, education and ideas to help me grow professionally and personally? 

10. Have I adequately integrated my marketing, Public Relations and Social Media efforts to attract more business? 

11. Is my website as interesting, interactive and monetized as it could be?

12. Do I cross-promote my marketing materials, blogs, Social networking links, newsletters and products? 

13. Do I return phone calls and electronic messages within 24 hours? 

14.  Am I creative and offer new opportunities and insights to clients who depend on me?

15. Do I routinely keep in touch with my clients to share an interesting article, resource, or newsletter they would appreciate?     

16. Do I pick up the phone to speak to my clients, instead of using only e-mail, texts and Tweets? 

17. Do I introduce my clients to others so they can network?

18. How well do I handle customer complaints or “sticky situations?”

19. Do I show a genuine interest in my customers’  hobbies, interests and family? 

20. Do my customers have to ask me for refferals and leads, or do I generously offer them with no hidden agenda? 

21. Am I keeping my mind and body healthy so I can be more creative and energetic? 

22. Can I offer new pricing points, discounts or creative promotions to draw more people into my pipeline? 

23. Am I really enthusiastic and passionate about what I do?

24. Do I ever insult or speak badly of my competition or others in business?  

25. Can I put my head down on the pillow at the end of the day knowing I absolutely did my best? 

So…how did you do?

 

(Photo Credit: Rubens LP)

The Faceless Art of Social Networking

Basketball dunk shotI was watching the Tweets from a chat on Twitter last night about online friendships and networking. I was tempted to jump in but instead decided to simply see what others had to say.

The consensus was that many people, especially the Gen Y and Millenials, don’t fully understand the art and skills needed to effectively network face-to-face. They have been exposed to technology and relationships on levels that have never existed. Some older folks are downright dumbfounded about how this younger generation operates. Many recent high school and college graduates face challenges in job interviews because they spend so much time using their thumbs and gadgets that it’s often a challenge to function in a professional setting.

We are on uncharted territory. Exciting for sure, but a little worrisome too.

The Human Factor

Those on last night’s chat backed my opinion that in business, we can’t solely depend on Social Networking and online relationships. It may be comfortable and convenient for many, but the true humanness of our existance is missing.

When we interact with people face-to-face, we:

  • Experience the dynamics of conversations and exchanges. U-stream and video chats don’t count, sorry.
  • Polish our verbal communication (LOL is quite different than hearing someone laugh and seeing their face light up with a  smile)
  • Integrate our body language, which silently speaks volumes about our self-confidence and attitude
  • Dress the part and image we want to convey
  • Use social manners and etiquette (hopefully) when eating meals together
  • Listen for nuances and vocal habits in conversations that can lead to new business and opportunities
  • Tap into the emotions and humanity of others

Consider the basic art of a handshake. The human touch is essential to our emotional security. Newborn babies who are orphaned often have nurses and volunteers sit and hold them so they are not in their cribs alone all day. It affects our psyche at deep levels. From the time we are born, we need that sensory connection with other humans. Looking at an Avatar won’t help a baby connect with others. Technology can never replace the human factor.

Understanding and applying the art of face-to-face  interactions and online networking can spell business success. It’s a tag-team approach.


(Photo Credit: Jessica.Tam)

10 Signs You Need to Improve Your Customer Service

Bad customer service dollThe way you communicate with your customers can literally make or break your business and success. If it’s online or in person, customer satisfaction can spread like wildfire. So can customer disgust. Time for a quick check on how you and your staff are doing.

Here are 10 Signs You Need to Improve Your Customer Service. You or your customer service rep:

1. Barks the the phrase, ”Look lady…” during an interaction

2. Insists “I’m not authorized to….”

3. Leans towards efficiency and allows voicemail to answer the phones 24/7 with a recording that states, “Leave your message now or visit our website at www….”

4. Uses his/her authoritative, stern delivery to tell customers, ”You’ll have to wait…”

5. Likes the expression, “You’ll need to…”

6. Orders customers to “Sit down over there, all those people are in front of you…”

7.  Advises the public, on the QT of course, ”We’re short-staffed again today…”

8. Lowers his/her voice, uses strong eye contact and states, ”I wish I could help you…”

9. Informs people, “It’s our policy; we’ve always done it this way…”

10. Tells customers, “I know the store sign says we open at 9 but the technicians come in at 11. You can come back, right?…”

Your Communication is based on your Attititude. Your attitude determines your Results. Your results can be Excellent. Wait a minute! Those four words in bold spell CARE. How about that?! Show your customers you care by evaluating the checklist above..and your team.

(Photo Credit: neinei)

How to Improve Your Communication with Responses, Not Reactions

Question markQuestions and answers make up most of our everyday thoughts and conversations. More often than not, we tend to react to a question instead of respond to it. This can create a communication debacle. It can also keep us on the surface of life instead of delving a bit deeper.

When we respond to questions, we open the dialogue to more questions and different kinds of answers. The quality of our communication will change. These enhanced and deeper conversations lead to new levels of creativity in business and life. There is a significant difference between reactions and responses.

In his book Fire in the Heart, Deepak Chopra writes that reactions come automatically while responses take  thought. Most of the time, we go through our days and simply provide reactions. Chopra gives an example of going out to lunch and the server asks, “Would you want a salad or a hamburger?” An immediate reaction would be “hamburger.” A response would be, “Is it a hamburger or a cheeseburger? Does it come with French fries?”

Room to Think

According to Chopra, reactions are mechanical. When we pause, most reactions easily turn into responses.

The habit of responding takes just two or three seconds. It also requires a bit of our brain power. Yikes you think?!  Chopra points out, we will get the reaction first because it simply pops out without us having to do much. We’re on autopilot. But the key is that something new will happen when you give yourself  room to think.

The deepest responses come from the soul. Pausing to see what’s truly inside of you often brings gifts that you may not have been aware of –if only you  had opted for a response.

Leaders Don’t Speak in Haste

I recently attended a meeting that was very slow-paced in its dynamics. The person running the meeting spoke slowly. His words were deliberate. It was obvious to the others that every word that crossed this man’s lips was chosen carefully. He was not rushed or a victim of reaction. Even when a colleague pressed him on a deadline, the man never became defensive or spoke in haste.  When others spoke fast and frenzied, he held back. He used my method of communication: P-R-R. Pause, Reflect, Respond. It was obvious that he was a team leader, and for good reason.

Slowing it Down

When we allow ourselves just a few seconds of thought instead of blurting out an immediate answer, we allow the dynamic of the conversation to collectively take a deep breath. We slow it down.

Slowing down in our communication can be a good thing. Our world today moves oh so fast. It’s ok to come up for air. Slow down the pace a bit. Silence is ok.

You may want to try this:   go through a 24-hour period with responses and not reactions. See how you do.


(Photo Credit:The B@gman)

Social Media, Business and the People-First Approach

drummer boysIn the disabilities community, “People-First” language rules.

Before I started my company ten years ago, I was Public Relations director for a statewide nonprofit in New Jersey. We advocated for people with disabilities, like mental retardation, epilepsy and autism.

Please go back and re-read this last sentence. Notice the phrase “advocated for people with disabilities.” I didn’t say advocated for disabled people because I quickly learned on Day One of my PR job, it’s always “People-First language.”

So it’s a boy with autism, not an autistic boy. It’s a woman with epilepsy, not an epileptic woman. They are people first. Disability or challenge is second. After a few days of writing press releases, pitches and articles, this became second nature. It still is.

The “People-First” Mentality in Social Media & Business

This mindset applies to Social Media and business. For our purposes, don’t worry about what’s “politically correct.”  This approach is right because it’s based on your integrity and values.

It’s called branding yourself by putting the needs of your prospects, clients and community first. Forget your own quota, cash flow and bills.  Forget selling something to someone. ”People-First” is is about genuinely building and nurturing relationships, with the innate understanding and faith that all else will follow. You will be taken care of.

The “People-First” approach in business means that you:

  • Share value and useful information first; keywords in your blog titles and headlines for SEO purposes are second.
  • Post links that bring relevant articles, videos and resources to others first and forget about links that bring people to pages to so you can sell webinars, coaching and books.
  • Tweet something and leave out the “Please RT” phrase. When people see value or like something, I trust they would be generous enough to share it with others without your encouragement. Care about sharing your knowledge for the sake of helping and not being self-serving.
  • Write your website content, letters and marketing material with a focus on the value and results you bring to people; your experience and background follows.
  • Pitch a news story or draft a press release to convey a compelling message that impacts the public instead of focusing on selling your book, products or services.
  • Write tipsheets, articles and blog posts with the sole intention of helping people work through their challenges and be successful. Forget counting the hours, days or Tweets until the benefits come to you. Help people because you know in your heart it’s the right thing to do.

Abundance will be yours when you put others first. Give it a try. “People-First” wins every time.


(Photo Credit: DST121)

Listening is Out: Enter Our New Interactive World of Communication

Turnpike signsI was on a Twitter chat tonight and a profound Tweet from @erinkoro grabbed my attention. Are you sitting down for this one?

“Listening is so 2009. Respond and engage is much more 2010.”

Ok, I remember hearing in the mall last year that ”Brown is the new black.”  Oprah and other magazines wrote articles for women declaring “”50 is the new 20.”  But according to this communications fiend, Erin’s words are dead-on.

We don’t live in a one-way world of communication anymore. No one likes to be ignored. The days of TV newsman Walter Cronkite appearing in a box (called a Television) in our living rooms and talking “at us” are long gone. We all have opinions, ideas, values and experiences that we like to share. The millenials want to be heard, damn it. Interactive is the name of the  new game.

Erin also told me offline tonight that The ClueTrain Manifesto reminds us that “participation is the price of admission.”  Amen.

Consider these opportunities to respond and engage:

  • Respond and engage works for blogging
  • Respond and engage works in conversations
  • Respond and engage works in online groups and chats
  • Respond and engage works on U-Stream
  • Respond and engage works on call-in radio and TV shows
  • Respond and engage works with Twitter, texts and our other gadgets
  • Respond and engage works in webinars
  • Respond and engage works in training classes and workshops
  • Respond and engage works in networking and sales
  • Respond and engage works at family dinners (as long as no one has earbuds in. Or are family dinners so 1960′s?)

While I’m not ready to dismiss listening as a 2009 fad just yet, we are existing in an interactive world. This new way of life demands our responses and engagement. It requires critical thinking skills, polished communication, and a new sense of self-confidence.

After all, if you don’t have something to say, someone else will.  It will probably be your competition. Welcome to 2010.

Is Your Communication Leaking Poison?

Poison appleThis week is National Poison Prevention Week. Who knew? Sure we can protect our kids from dangers lurking around the medicine chest, garage and laundry room.

What about us grown-ups? We certainly know the dangers of ingesting poison —but many of us have our own internal poison. It’s our toxic communication.

Do any of these sound familiar?

1. Someone compliments you and you “argue” with them instead of saying thank you.

2. The unforgiving soundtrack in your head is still focusing on mistakes you made last week, last month, last year, last decade…

3. You believe the poison someone else spewed in your direction when you were a child, and it’s now “the truth.”

4. You have a long list of reasons (also known as excuses) as to why you are not good enough for a promotion, new job, better relationship, etc.

5. When a conversation is focused on negativity and crisis, you jump right in to add your own horrific experience.

6. If the weather is bad, you convince yourself  it will be a “bad” day.

7. Complaining, criticizing and judging are all in a day’s work.

8. When someone asks you how you are, you reply “Not bad”, instead of “good.”

9. You often begin sentences with the phrase, “The problem with that is…”

10. It’s so much easier for you to see the obstacles in a given situation, rather than something positive.

It’s not inappropriate to be happy. Internal poison leaks out of you in business and personal relationships, and everything that you do. Do you need to call poison control and clear out the toxins so you can communicate an empowering and positive message to yourself and everyone you meet?

(Photo Credit: Rolando Polo)

The Power of Questions Impacts Your Success

Exploding headOne of the greatest daily communication challenges we face is that we’re constantly bombarded with beeps, Tweets, and downloads.

Blackberries, I-phones and other high-tech and low-tech gadgets are running us in circles with literally hundreds of messages and images a day. Most of them are irrelevant to our lives and are things we didn’t ask for. It can be tough to focus on one undertaking at a time. Multi-tasking isn’t all it’s cracked up to be. There’s simply too much stuff.

While nifty gadgets and communication tools are useful in today’s competitive world, it’s ironic that the human brain is wired to effectively focus on one task at a time. Interpersonal communication requires our utmost and undivided attention. We must learn to speak and listen to others and ignore the outside distractions vying for our attention.

Quality Questions

The most important ways to communicate, build rapport and gather information to conduct business lies in your capacity to ask quality questions. This requires your laser-like focus. You may be able to ask a question while sending a text message but the quality of it will probably be poor. That’s because your mind is not fully on the dialogue. The result is a disconnect between listening to the response and your ability to drive the conversation forward with effective follow-up questions and conversation. Your failure to ask powerful questions, along with poor listening skills, often leads to mediocrity and frustration that can be avoided.

So the Question Is: Who Asks Good Questions?

People who ask quality questions are empowered. People who ask questions are psychologically in control of the conversation. Most high achieving sales professionals, lawyers, psychologists, teachers and news reporters can directly attribute their success to their knack of asking quality questions. Remember, if you are not getting good information, ask better questions.

Here are 4 tips to asking good questions:

1. Ask open-ended questions. These start with words such as who, what, where, when, why and how. They require the person responding to open up and share information and details. If you ask close-ended questions that simply require a yes or no response, the conversation will likely come to a “close” or dead-end.

2. Request specifics. By being inquisitive and asking for clarification in conversations, you will develop a more thorough understanding of the issue at hand. In addition, you will be showing the person you are speaking with that you are truly paying attention and are engaged. Some examples include, “What exactly do you mean?” and “Can you give me three goals that you would like us to achieve by the end of the contract?”

3. Gather factual and emotional information. Factual information is important but emotions in communication shouldn’t be ignored. Questions such as,“What are your priorities?” and “What’s most important to you?” are good ways of probing.

4. Go deep. Questions provide us with valuable information. If your boss is critical of your report, consider asking the following questions: “What specifically would you recommend that I do differently in the future?”, “What three specific areas were up to your satisfaction and where could I have made improvements?” Put a positive and focused spin on your questions and you’ll quickly get to the core of the situation.

Keep in mind, the most pathetic question you can ask is “Why me?”



(Photo Credit: ThieFree)

Celebrating 10 Milestones and Lessons of an Entrepreneur

writing cert. 1st gradeTen years ago in March, I ventured into the unknown, signed the incorporation papers in the State of New Jersey and launched my company. Susan Young Media Relations has since morphed into Get in Front Communications (more name change/incorporation papers, this time in Texas). A time of celebration, of looking back, of lessons learned. This is my ”Entrepreneur’s Baby Book.” Please, indulge me. I promise there are no pictures of me sitting on Santa’s lap.

Year 1 - In business, we don’t call it “first steps and learning to walk.” We call it hustle. I had real paying clients and wrote on the white board in my home office: “My job is to make the phone ring.” Lesson Learned: A good reputation, customer service and referrals are priceless.

Year 2- “The Terrible Two’s” = September 11th. I work with the media in New Jersey and New York and have to educate my clients that unless their story is in someway connected to the horrific events of 9/11, they are on hold indefinitely  for news pitches and coverage.   Lesson Learned: There’s not a business school or book that could have trained me for this. Like parents, I had to fly by the seat of my pants. There was no manual or protocol. I remember my own children and their “Terrible Two’s:  This too shall pass.”

Year 3- The Growth Spurt. No one could promote my company better than I could. I started focusing on speaking and writing, which led to more clients. Advertisers would call and ask if I wanted to pay for an ad in their publication. I told them I don’t advertise. They asked how I get my clients.  They come to me. Lesson Learned: Growth spurts often bring aches and pains along the way. It’s called experience. It’s all there for a reason.

Year 4- “I Think I Can, I Think I Can-Whew!”  I passed the dreaded 1-year and 3-year mark of when the naysayers chant most small businesses fail in the first few years. I was on a roll and enjoying my work. I came to depend on and cherish the wisdom and insights of my mentors. I hired a freelance writer and was just itching to move into an office and continue growing and helping people.  Lesson Learned: Delegating is a good thing. Having the support of others,especially family, is key. So is admitting you don’t know everything.

Year 5- Recognition! Like a 5-year-old graduating from preschool, I received validation for my hard work. I won the “Entrepreneur of the Year” Award from a local Chamber of Commerce. I now had an office suite, an admin, a Virtual Assistant and two part-time writers. People I knew, especially former colleagues in radio and news, blatantly told me they were jealous. My response: Don’t be jealous. I worked my ass off. Nobody handed me anything. Lesson Learned: Put your head down and work. Oh, and have a good accountant.

Year 6- “I Can Do It Myself!”  Actually, I didn’t want to do it myself. I was like a kid who fought fiercely to be independent. I did have to admit I lacked the systems that others needed so they could perform their jobs. Much of what I did was in my head and not documented anywhere. Lesson Learned: I am a self-employed individual working for a lunatic.

Year 7- “Mommy, is the Wish Fairy real?”  I continued to focus on my professional and personal development, which I had done since 2001. I was living my dream and reaping the rewards of my hard work. When the entrepreneurial roller coaster dipped, I had to stop my occasional self-induced funk and remind myself the Wish Fairy ain’t coming. Lesson Learned: I decide how much money I will make…or not. Use the discipline and tools to grow your mind, positive attitude and skills. The Wish Fairy crashed and burned. Sorry princess. In other words, if you don’t want to do this, dig out your resume and go find a job.

Year 8- “Mommy, I lost another tooth. That’s ok, it’s better than me, I lost a major client today. Oh well, you’ll get another tooth soon and I’ll  get another client.”  Like the  tooth, some changes (or fall-out) provide us clues in advance. And like the lost client, sometimes the clues are much more subtle. I was now in San Antonio, Texas with PR clients and speaking engagements in two states. I worked with a lot of banks and real estate -related businesses in New Jersey and the market tanked. Lesson Learned: You’ll have to earn your way out of it.

Year 9: It’s time to learn. I was transitioning out of  the comfort zone of my old school and was forced to embrace my new school. You know, the one on the highway named Technology. Over the  past few years, the media market and contacts I had known had literally disappeared. Newsrooms were barely staffed and resources were cut to the bone. I had developed new ideas and projects to re-invent my company and rejuvenate myself. Some worked, and some didn’t. But now the buzz of course was Social Media and technology. This was kinda cool. The conversations are no longer one-way streets. Interactive was one of my favorite new spelling words.  Lesson Learned: If you’re not growing, you’re dying.

Year 10: OMG, OMG, OMG!!! Where the hell did the time go? Yes, the entrepreneurial roller coaster almost crashed and burned a few times. However, the views from top of the steep incline with the wind blowing in my hair and the sun warming my face reminds me that the exuberant and exciting times overshadow the dips and plunges.  Would I do it again? Oh yes! I am SO proud of myself. And if I close up shop tomorrow, I will still be SO proud of myself. Lesson Learned: If it was easy, everyone would be doing it. Stay with it.

Pass the cake please…